What Are the Top Mental Health Billing Companies in Rochester?
In 2025, mental health billing has become more than just an administrative task—it’s a critical factor in the success of your practice. From shifting insurance regulations to frequent claim denials, one thing is clear: without the right billing partner, you risk losing both time and revenue.
Whether you’re a solo therapist in Rochester, Minnesota, or managing a multi-provider clinic across the U.S., choosing a specialized mental health billing company is no longer optional—it’s the key to building a smooth, profitable workflow.
So, who’s leading the way this year? Let’s break down the top mental health billing companies in 2025.
Table of Contents
1. MBW RCM – Most Trusted Mental Health Billing Company
MBW RCM stands out in 2025 as one of the most trusted mental health billing companies nationwide. Their exclusive focus on behavioral health billing services allows them to handle complex payer rules, CPT codes, and telehealth billing requirements with precision.
They specialize in accurate coding for mental health services like 90791 (diagnostic evaluation), 90837 (psychotherapy), and 90847 (family therapy). Using advanced mental health billing software, ERA automation, and HIPAA-compliant workflows, MBW RCM helps providers reduce claim denials and speed up reimbursement.
With end-to-end revenue cycle management (RCM), seamless integration with mental health EHR systems, and real-time financial reporting, MBW RCM delivers scalable mental health billing solutions for solo practices and multi-provider clinics.
Key Features:
Expertise in mental health billing codes and payer-specific requirements
Automated claim scrubbing and ERA posting for faster reimbursement
Smooth integration with TherapyNotes, SimplePractice, and other mental health EHR systems
Advanced denial management and revenue cycle optimization
HIPAA-compliant processes and state-specific support
Detailed financial reporting with real-time dashboards
💬 “MBW RCM has been a game-changer for our clinic. Their expertise reduced our claim denials by over 25%, and we now get paid faster than ever.”
— Dr. K. Peterson, Clinical Psychologist, Rochester, MNIf you need a reliable billing partner who truly understands mental health, MBW RCM is the clear choice in 2025.
2. MediBillMD
MediBillMD offers simple, affordable billing solutions for small mental health practices. Their user-friendly platform and dedicated support team make it easy for providers to manage claims efficiently.
Cost-effective plans for small providers
Streamlined claims and payment posting
Integrated patient billing and payment tracking
Limited scalability for larger clinics
3. Primrose Health
Primrose Health specializes in psychiatry billing services. They focus on prior authorizations, medication-related claims, and compliance to ensure psychiatrists get paid accurately and on time.
Psychiatry-specific billing expertise
Prior authorization management
Compliance-focused claim processing
Less suited for general therapy practices
4. CareMSO
CareMSO is built for expanding mental health practices that need reliable billing support. Their team helps manage high claim volumes while maintaining accuracy and compliance, making them a solid choice for scaling clinics.
Scalable billing solutions for growing practices
Dedicated billing support team
Comprehensive financial reporting
Slightly longer onboarding process
5. ClearPath Billing
If your practice is primarily virtual, ClearPath Billing focuses on telehealth claims and compliance. They stay up-to-date with changing teletherapy reimbursement policies, helping you get paid faster.
Telehealth-specific billing support
Payer compliance monitoring
Month-to-month flexible plans
Limited in-person practice features
Why Choosing a Mental Health Billing Partner Matters
Managing mental health billing can feel overwhelming. With unique CPT codes, prior authorizations, and telehealth reimbursement rules, even small mistakes can lead to delayed payments and financial stress. That’s why working with a specialized mental health billing company is not just beneficial—it’s essential for keeping your practice running smoothly and focused on patient care.
Reduce Claim Denials and Payment Delays
Mental health billing companies uses claim-scrubbing tools and payer-specific expertise to cut denials, speed up reimbursements, and keep your practice’s revenue predictable and stress-free.
Stay Compliant with Insurance and State Regulations
A trusted mental health billing companies ensures full compliance with HIPAA, payer rules, and state-specific laws, preventing costly errors and protecting your practice from audits or legal risks.
Save Time and Reduce Administrative Stress
By outsourcing to mental health billing experts, you eliminate manual tasks, streamline workflows with EHR integrations, and free your staff to focus on patient care instead of chasing claims.
Improve Financial stability for Your Practice
With expert billing support, every claim is tracked and resolved quickly. Mental health billing services ensure faster payments, transparent reporting, and a healthy financial foundation for your practice.
With the right mental health billing company, you can focus on your patients while they handle compliance, claims, and collections.
| S.NO | Company | Specialty Focus | Best For |
|---|---|---|---|
| 1 | MBW RCM | Behavioral health billing | All mental health providers |
| 2 | MediBillMD | Therapy and counseling | Small practices |
| 3 | Primrose Health | Psychiatry billing | Psychiatrists |
| 4 | CareMSO | Multi-provider billing | Group practices |
| 5 | ClearPath Billing | Teletherapy reimbursements | Virtual practices |
If managing mental health billing feels like a constant challenge, the right mental health billing companies can change everything. MBW RCM delivers specialized solutions, expert support, and precise claim management that help mental health practices stay financially strong while keeping their focus where it belongs—on their patients.
💬 “With MBW RCM handling our billing, our revenue has become predictable, and our admin workload has been cut in half.”
— Dr. L. Jensen, Licensed Therapist, Rochester, MNGet Expert Help With Your Mental Health Billing →