Is Your Billing HIPAA-Ready? A Quick 5-Minute Self-Check
HIPAA compliance in medical billing isn’t optional — it’s critical. Yet many practices and billing companies unintentionally fall short, putting themselves at risk for audits, financial penalties, and patient trust issues.
This 5-minute self-check is designed for professionals like you — physicians, outpatient clinics, billing coordinators, and healthcare administrators— to quickly evaluate if your billing operations are secure, compliant, and audit-ready.
✅Complete This 5-Minute Self-Check, Before It’s Too Late:
✔ Encrypted Data – Always:
Are all billing-related documents, claims, and communications encrypted at rest and in transit?
✔ Annual HIPAA Training:
Has your billing team completed documented HIPAA training within the last 12 months?
✔ Valid Business Associate Agreements (BAAs):
Do you have signed, up-to-date BAAs with every vendor handling PHI — including your billing partner?
✔ Access Control & Authentication:
Do you enforce individual logins, role-based access, and multi-factor authentication across billing platforms?
✔ Device Security:
Are all billing tasks performed on HIPAA-compliant, organization-managed devices with proper safeguards?
✔ Incident Response Plan:
Do you have a formal breach notification and response policy that includes billing and third-party systems?
✔ Secure Paper Handling:
Is all printed PHI secured when stored and shredded when discarded?
✔ Internal Billing Compliance Audits:
Are regular internal audits or reviews conducted to detect compliance gaps in your billing workflow?
✔ Access Logs & Monitoring:
Can you trace who accessed billing data, what they accessed, and when?
✔ Vendor HIPAA Certification or Audit:
Can your billing vendor provide documentation of HIPAA compliance or recent third-party audits?
Even One “No” Could Be a Serious Compliance Risk
Failure to comply with HIPAA regulations in billing can result in fines starting at $10,000 and reaching up to $1.5 million per violation category per year.
Even more damaging? The loss of patient trust and reputation in your community.
What You Can Do Next — At No Cost
At MBW RCM, we help practices and billing organizations stay compliant with HIPAA and industry best practices.
Claim your complimentary HIPAA Billing Risk Assessment — a 20-minute expert review with actionable recommendations.
✔ Confidential.
✔ Zero obligation.
✔ Immediate value.
📩 Schedule Your Free HIPAA Risk Review » or reply to this email with “Request Review”, and our compliance specialist will reach out to you directly.
About MBW RCM
MBW RCM provides business process outsourcing, revenue cycle KPI measurement, and robotic process automation tools. The company operates from 5 delivery centers in Chennai and Bangalore and has sales offices in New York, Dallas, Fort Lauderdale, Las Vegas, and Nashville. Through our clients, we support over 2,000 physicians across over 20 medical specialties and uses over 15 EMR/practice management systems today.
The company applies proprietary workflow tools, and robotic process automation capabilities to help clients do more with the revenue cycle.
